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Add account-owner change doc (three approaches) #18
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ffc68bd
Add account-owner transfer doc
lvangool 6ec5bbe
Correct account-owner change doc: three workarounds, no role-swap pri…
lvangool 9a11f05
Reframe owner-change as current-owner-driven (review feedback)
lvangool 55cf9ca
Reorder owner-change options; demote application transfer to last resort
lvangool e47c7b2
Apply PR review: self-service framing, soften tone, reframe Option 2
lvangool 3c26468
Apply PR review round 3: trim Option 1, generic alias example, abuse …
lvangool 5692448
Apply PR review round 4: delete-disposable-account path, abuse wordin…
lvangool 15bd79d
Apply PR review round 5: note plan match, simplify Option 3 closing
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| title: Changing the account owner | ||
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| ## Overview | ||
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| Every Cloud 66 account has a single **owner** — the user with maximum permissions on every application in the account ([more on roles](/:product/:version?/account/team-accounts#user-roles-and-permissions)). | ||
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| There is **no "transfer owner" button** in the Dashboard, and no single one-click action that reassigns ownership. Instead, depending on what you're trying to achieve, there are three approaches. The first two simply change the email and login identity on the existing account and are the simplest; the third — transferring your applications to a different account — is far more involved and is best kept as a last resort. Work through them in order and use the first one that fits. | ||
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| In every case, **the change is carried out by the current account owner** — either directly (in the case of an application transfer) or by asking our support team. A prospective new owner can't initiate the change themselves: because account ownership is a privileged position, the action has to be taken by whoever currently holds it. If you're not the current owner, ask them to make the request. | ||
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| ## Option 1: Rename the account's email address | ||
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| If the new owner doesn't yet have their own Cloud 66 presence, support can change the email address on the existing account to theirs. The account and all of its applications stay exactly as they are — only the login and contact identity changes. This is usually the simplest path and the one we'd suggest first, when it fits. | ||
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| It only works if **both** of the following are true: | ||
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| - The new email address does **not** already have its own applications on Cloud 66, and | ||
| - The new email address is **not** already a member of another Cloud 66 organization. | ||
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| If the intended new owner already has Cloud 66 history under that email (their own apps, or membership of other organizations), a rename would either collide with it or risk losing that history — use Option 2 instead. | ||
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| ## Option 2: Route the account's email to the new owner with a "+" alias | ||
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| If the new owner already has Cloud 66 history under their email (so Option 1 doesn't fit), support can relabel the account's email using a "+" alias — for example `newowner+evovia@example.com` — so mail still routes to their main inbox while the account itself stays intact. Ownership stays where it is; the new owner logs into the owner account only when an ownership-level action is needed, and uses their normal account for everything else. | ||
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| This only works if the new owner's mail provider supports "+" sub-addressing. Gmail, Fastmail, and Microsoft 365 do; some corporate mail systems don't. | ||
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| <Callout type="warning" title="Don't use + aliases to create extra free accounts"> | ||
| Using "+" sub-addressing to register multiple Cloud 66 accounts under variations of the same email address is a breach of our Terms of Service and may result in account suspension without warning. This approach is only for keeping a single account's mail flowing to the right person — not for creating additional accounts. | ||
| </Callout> | ||
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| ## Option 3: Transfer the applications to another account | ||
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| This is the last-resort option: reach for it only when neither of the email-based approaches above works for your situation — for example, when the new owner genuinely needs a separate account and identity of their own. The applications are transferred one by one from the current account to the new owner's account. It's a **self-service** flow; see [Transferring application ownership](/:product/:version?/account/application-transfer) for the requirements and steps. | ||
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| It's worth understanding why we keep this as a last resort. Moving applications between accounts touches a lot of moving parts — billing, DNS and failover groups, backups, server agents, and cloud-credential mappings — and carries restrictions (for example, the target account must have access to the same cloud credentials used by the existing servers, otherwise later operations such as load balancer changes can fail). None of that makes it unsafe, but it's enough extra complexity that the email-based options are almost always the better choice when they're available. | ||
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| ## How to make the change | ||
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| These actions are always taken by the **current account owner**. | ||
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| For **Option 1 or 2**: | ||
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| 1. The **current owner** contacts [support](mailto:support@cloud66.com) from the email address on the account. | ||
| 2. Tell us which approach fits your situation, along with the email address involved. | ||
| 3. Support makes the change and confirms once it's done. | ||
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| For **Option 3**, the current owner runs the [application transfer](/:product/:version?/account/application-transfer) from the Dashboard. | ||
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| If you're not the current owner, ask them to start the process — support can only act on an ownership change at the current owner's request. If you're not sure which approach fits, contact support and we'll help you choose. | ||
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| ## Related | ||
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| - [Transferring application ownership](/:product/:version?/account/application-transfer) — moving individual applications between accounts (Option 3) | ||
| - [Managing teams and organizations](/:product/:version?/account/team-accounts) — roles and permissions | ||
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